Administrative Assistant

Christ Church UCC | Des Plaines, IL
Date posted: April 29, 2021
Administrative Assistant
Contact Name: Jon Gilbert Martinez
Contact Email: [email protected]
Deadline: May 7, 2021

Hours: Monday – Friday, 10 am – 3 pm
Pay Rate: $18/hour

The Administrative Assistant is considered a part-time, lay, regular position requiring approximately 25 hours of work per week on average and reports to the Pastor.

Overview:

  • Must be able to maintain healthy boundaries, honor confidentiality, and exhibit professionalism.
  • Must be able to maintain pleasant, discreet, tactful, and respectful communication.
  • Must be able to demonstrate real love and concern for others.
  • Must have general knowledge of all office equipment, maintain supplies, and possess good telephone etiquette.
  • Must be willing to further their training by seeking new information, tutorials, and resources.
  • Must be able to and willing to deal with various types of personalities, both on the phone and in-person in a professional manner.
  • Must be detail-oriented, self-starter, ability to work with little supervision, good at multi-tasking, prioritizing projects, and have strong organizational skills.
  • Must possess strong administrative skills and the ability to work independently without supervision.
  • Must be willing to learn about our denomination, conference, association, and the local church.

Qualifications:

  • High School diploma or equivalent
  • College degree preferred but not required.
  • Minimum of two years experience as an administrative assistant or equivalent.
  • Strong skills in MS Office and Google Suite.
  • Strong skills in using Canva, MailChimp, and social media.
  • Strong skills in using computer and office equipment.
  • Proficient – strong skills with WordPress.

Responsibilities Include but not limited to:

  • Provide administrative assistance to the Pastor.
  • Attend weekly staff meetings.
  • Provide administrative assistance as approved by the Pastor to the Business Manager, Church Council, Committees, Organizations, and individuals.
  • Perform receptionist duties including screening calls, taking messages, maintaining the office email account, general office work; maintaining supplies and various files; and keeping official church records.
  • Periodically compile reports for the church, Chicago Metropolitan Association, and the Illinois Conference of the United Church of Christ.
  • Compile, create, edit content for the weekly bulletin and monthly newsletter.
  • Print, copy, and mail (when necessary) bulletin and monthly newsletter.
  • Maintain Google Calendar that automatically synchronizes with our website and the Pastor’s calendar as well as a physical calendar.
  • Distribute incoming mail and faxes.
  • Prepare outbound mail and correspondence.
  • Keep an accurate up-to-date directory of the entire congregation and friends including but not limited to phone numbers, email addresses, and physical addresses.
  • Coordinate with Pastor for pastoral care visits, hospital visits, baptisms, weddings, and funerals.
  • Other tasks as assigned by the Pastor.

Please complete our job application by going to the following site, http://bit.ly/AdminAsstChristChurchUCC, where you may upload your resume.

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