Admissions & Student Records Coordinator

Chicago Theological Seminary | Chicago, Illinois
Date posted: July 29, 2019
Admissions & Student Records Coordinator
Contact Email:
Contact Phone: 773.896.2400
Deadline: Until position is filled


Chicago Theological Seminary, a seminary affiliated with the United Church of Christ, serves God, Christ’s Church, multiple faith communities, and the larger world by educating persons theologically and cultivating the intellectual, pastoral, and spiritual capacities of lay and ordained religious leaders, scholars, and activists who contribute to the increase of justice and mercy.


The seminary seeks to hire an Admissions & Student Records Coordinator.  This position will report to the Director of Recruitment & Admission and the Registrar.  This is a full-time position with approximately five hours per week devoted to supporting the Registrar’s office and the remainder of time supporting Recruitment & Admission.


Admissions & Recruitment:

  •  Answer main admissions phone line and email; forward inquiries to the appropriate student service staff member
  •  Work closely with other admissions and recruitment staff to manage Client Relationships Management software (CRM)
  • Manage applicant files and transcripts according to CTS procedures and in ways that ensure appropriate privacy and security of sensitive information and compliance with FERPA regulations
  • Ensure prospects and leads are consistently entered into CRM; assist Director of Recruitment & Admission or Associate Director of Recruitment & Admission with campaign manager module of the system
  • Provide troubleshooting assistance to prospects and applicants if they encounter difficulties with the application
  • Maintain accurate storage of applicant files, both paper copies and electronic copies
  • Prepare monthly expense reports for Director of Recruitment & Admission and Associate Director of Recruitment & Admission
  • Assist with Visitor Days and other Recruitment special events, onsite as well as offsite
  • Assist with scheduling and welcome of prospective student visitors
  • Work with CTS marketing team to regularly update web pages with accurate and timely information related to admissions
  • Assist in recruitment and admissions mailing needs, including packet mailings
  • Attend and take minutes at Admissions & Financial Aid Committee meetings as scheduled
  • Attend CTS monthly staff meetings
  • Attend Recruitment/Admission staff meetings


  • Respond to transcript requests and process transcripts in a timely, professional and detail-oriented manner
  • Manage transcripts according to CTS procedures and in ways that ensure appropriate privacy and security of sensitive information and compliance with FERPA regulations
  • Assist Registrar with Commencement needs
  • Perform filing and other administrative tasks for the Registrar as needed

Orientation (shared between Admissions & Registrar):

  • Serve as primary contact person for admitted and enrolled students about Orientation events
  • Keep track of Orientation documents received and communicate with students about missing documents
  • Attend Orientation meetings and serve as the primary administrative support person for Orientation planning and execution



Please submit a current resume and cover letter to

Application materials are currently being reviewed.  Search is open until position is filled.

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