Events and Facilities Coordinator

Chicago Theological Seminary | Chicago, IL
Date posted: October 25, 2021
Events and Facilities Coordinator
Contact Email: [email protected]
Contact Phone: (773) 896-2400

Chicago Theological Seminary (CTS) seeks to hire a part-time Events and Facilities Coordinator position in the Finance and Administration Department. This position will report to the Director of Facilities and External Events.

Position Responsibilities:

  • Respond to inquiries for event rentals and follow up with clients as necessary.
  • Reserve/book event space using scheduling software, entering all pertinent details and information in the system.
  • Capture all booking details with the client and send information to the Director of Facilities and External Events for the contract.
  • Manage payment collections and billing, process and reconciling final invoices.
  • Create event worksheets for events staff to ensure they have all relevant details.
  • Lead and assist events staff with set up of classrooms, chapels, and dining hall.
  • Set up, test, and troubleshoot AV equipment prior to events.
  • Arrange and provide building tours and client meetings.
  • Act as a liaison between caterers and other event personnel for deliveries and set up prior to the event.
  • Coordinate set up and tear down of food items for internal and external events.
  • Assist with coverage at the South reception desk, completing front desk tasks such as answering phones, accepting deliveries and meeting vendors.
  • Track ongoing building repairs and report issues to the Director of Facilities and External Events.
  • Meet weekly with Director of Facilities and External Events to go over future events and staffing needs.

Position Requirements:

  • Bachelor’s degree preferred
  • Flexible schedule, primarily daytime hours with some nights and weekends (scheduled in advance)
  • Experience in event planning or management
  • Experience setting up, using, and troubleshooting audiovisual equipment including projectors, cameras, mixer boards and microphones
  • Proficiency with word processing and spreadsheet software, in-depth knowledge of calendar/scheduling programs; experience with Events Management System software is a plus
  • Excellent verbal and written communication skills, including email and phone etiquette
  • Excellent time management skills
  • Self-starter, can work with minimal supervision and instruction This is a part time position up to 25 hours per week

Ideal candidate will have/be able to:

  • Lift up to 50 lbs.
  • Take direction well, be a problem solver

Click Here to Apply

NOTE: This position description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

Chicago Theological Seminary is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex/gender, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state, or local law in matters of employment.

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